Privacy Policy

Klubly is operated by Sajan Thesis Works, 3/245/B, Nedungottil House, Moongode, Near Puthuval Devi Temple, Trivandrum – 695573, Kerala, India. For any privacy question or data request, contact us at info@klubly.in.

We collect the following categories of information:

• Account & club data — names, email addresses, phone numbers, club name and type, and login credentials of administrators and members.
• Member records — registration numbers, date of birth/age, belt level, attendance history, weight and other profile details that a club chooses to enter.
• Fees & payment metadata — fee amounts, due dates, paid/unpaid status, receipts and ledger entries. We do not store full card or bank-account numbers; online payments are handled by our payment processors (see below).
• Messages & media — chat messages, photos and voice notes exchanged between clubs and members.
• Device push tokens — a device notification token so we can deliver push notifications for announcements and messages.
• Technical data — basic log and device information needed to operate and secure the Service.

• To provide and operate the Service (members, attendance, fees, accounting, grading, messaging).
• To process subscription billing and to send fee, payment and account-related communications.
• To deliver push notifications for announcements and messages you have opted to receive.
• To secure the Service, prevent abuse and comply with legal obligations.
• To provide customer support and improve the Service.

We do not sell your personal data, and we do not use member data for advertising.

Application data is hosted on Supabase (managed PostgreSQL). Chat media (photos and voice notes) is stored on Cloudflare R2 object storage. These providers may process data on servers located outside India; we rely on their security and data protection measures. Each club's data is logically isolated through row-level security so one club cannot access another club's data.

• Payment processors — online subscription payments are processed by Razorpay (web) and Google Play Billing (Android). Your payment is handled under their respective privacy policies; we receive only payment status and metadata, not full payment-instrument details.
• Infrastructure providers — Supabase, Cloudflare and Google Firebase (hosting and push delivery) act as our processors to run the Service.

We retain club and member data for as long as your account is active and as needed to provide the Service. After account closure we may retain certain records for a reasonable period to meet legal, tax and accounting obligations, after which the data is deleted or anonymised. You may request earlier deletion as described below.

Subject to applicable Indian law, you may request access to, correction of, or deletion of your personal data, and you may withdraw consent for push notifications at any time from your device settings. To exercise any of these rights, email info@klubly.in. We will respond within a reasonable time. Note that clubs are the controllers of the member data they enter; if you are a member, please also contact your club for record changes.

Clubs may record details of minors (e.g. students under 18) on behalf of their parents/guardians. Clubs are responsible for obtaining any necessary consent before entering such data into Klubly.

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the “Last updated” date above. Continued use of the Service after an update constitutes acceptance.

For privacy questions or data requests, contact Sajan Thesis Works at info@klubly.in or +91 94950 84610.